Microsoft Outlook

 

ü Microsoft Outlook 

Microsoft Outlook is a personal information management application that enables you to manage your email, calendar, contacts, and tasks. Here is a brief overview of how to use Outlook:

Ø Open Outlook and sign in: Open Microsoft Outlook and sign in with your Microsoft account. If you don't have an account, you can create one for free.

Ø Send and receive email: To send and receive email, go to the "Mail" tab. You can compose a new email, reply to an email, forward an email, and delete an email. You can also organize your emails into folders and search for specific emails.

Ø Manage your calendar: To manage your calendar, go to the "Calendar" tab. You can create new appointments and events, view your schedule, and schedule recurring events. You can also share your calendar with others.

Ø Manage your contacts: To manage your contacts, go to the "People" tab. You can add new contacts, edit existing contacts, and delete contacts. You can also organize your contacts into groups and search for specific contacts.

Ø Manage your tasks: To manage your tasks, go to the "Tasks" tab. You can create new tasks, view your to-do list, and mark tasks as complete. You can also set due dates for your tasks and categorize them into different groups.

Ø Customize your Outlook experience: You can customize your Outlook experience by using the "File" menu. You can change your account settings, manage your email and calendar accounts, and change your Outlook theme.

Ø Save and backup your data: To save and backup your data, use the "File" menu. You can save your emails, contacts, calendar, and tasks as a backup file, and you can also import or export data from or to other applications.

By using these basic steps, you can start using Outlook effectively and efficiently. Keep in mind that Outlook offers many more advanced features, such as rules and alerts, that can help you manage your email and information even better..

Shortcuts for MS Outlook

Ctrl + 1: Switches to Mail view

Ctrl + 2: Switches to Calendar view

Ctrl + 3: Switches to People view

Ctrl + 4: Switches to Tasks view

Ctrl + 5: Switches to Notes view

Ctrl + 6: Switches to Folder list view

Ctrl + 7: Switches to Shortcuts view

Ctrl + 8: Switches to Journal view

Ctrl + 9: Switches to To-Do list view

Ctrl + Shift + A: Creates a new appointment

Ctrl + Shift + C: Creates a new contact

Ctrl + Shift + K: Creates a new task

Ctrl + Shift + L: Creates a new distribution list

Ctrl + Shift + M: Sends a new email message

Ctrl + Shift + N: Creates a new note

Ctrl + Shift + J: Creates a new journal entry

Ctrl + Shift + T: Creates a new task request

Ctrl + Shift + U: Changes the font size

Ctrl + Shift + V: Pastes the content as plain text

Ctrl + Shift + X: Cuts the selected text

Ctrl + Shift + Z: Redo the last action

Ctrl + Shift + Tab: Switches between open Outlook windows

Ctrl + Shift + Alt + N: Opens the folder list view

Ctrl + Shift + Alt + C: Opens the contacts view

Ctrl + Shift + Alt + T: Opens the tasks view

Ctrl + Shift + Alt + J: Opens the journal view

Ctrl + Shift + Alt + L: Opens the To-Do list view

Ctrl + Shift + Alt + A: Opens the appointments view

Ctrl + Shift + Alt + K: Opens the tasks view

Ctrl + Shift + Alt + M: Opens the mail view

Ctrl + Shift + Alt + N: Opens the notes view

Ctrl + Shift + Alt + H: Opens the short cuts view

Ctrl + Shift + Alt + 1: Switches to mail view

Ctrl + Shift + Alt + 2: Switches to calendar view

Ctrl + Shift + Alt + 3: Switches to people view

Ctrl + Shift + Alt + 4: Switches to tasks view

Ctrl + Shift + Alt + 5: Switches to notes view

Ctrl + Shift + Alt + 6: Switches to folder list view

Ctrl + Shift + Alt + 7: Switches to shortcuts view

Ctrl + Shift + Alt + 8: Switches to journal view

Ctrl + Shift + Alt + 9: Switches to To-Do list view

Ctrl + Alt + N: Creates a new folder

Ctrl + Alt + O: Opens the selected item

Ctrl + Alt + R: Replies to the selected email

Ctrl + Alt + F: Forwards the selected email

Ctrl + Alt + A: Adds the selected email to the junk mail folder

Ctrl + Alt + C: Copies the selected text

Ctrl + Alt + X: Cuts the selected text

Ctrl + Alt + V: Pastes the copied text

Ctrl + Alt + Z: Undo the last act